Place du Centre, 4th floor
200 Promenade du Portage
Gatineau QC K1A 1K8
1 September 2023
The Honourable Harjit S. Sajjan, P.C., M.P.
President of the King’s Privy Council for Canada and Minister of Emergency Preparedness and Minister responsible for the Pacific Economic Development Agency of Canada
House of Commons
Ottawa, Ontario K1A 0A6
Dear Minister:
In accordance with section 94 of the Access to Information Act, the Transportation Safety Board of Canada is pleased to submit to Parliament this report on its activities relating to the application of the Act for the period 1 April 2022 to 31 March 2023.
Sincerely,
Original signed by
Kathleen Fox
Chair
1.0 Introduction
Pursuant to section 94 of theAccess to Information Act, the Transportation Safety Board of Canada (TSB) is pleased to table in Parliament this report on its activities relating to the application of the Act and is prepared and tabled in accordance with section 20 of the Service Fees Act. The report covers the period from 1 April 2022 to 31 March 2023.
The purpose of the Access to Information Act is to provide a right of access to information in records under the control of government institutions such as the TSB.
The Canadian Transportation Accident Investigation and Safety Board Act provides the legal framework that governs the TSB’s activities. Our mandate is to advance transportation safety in the air, marine, pipeline, and rail modes of transportation by:
- conducting independent investigations, including public inquiries when necessary, into selected transportation occurrences in order to make findings as to their causes and contributing factors;
- identifying safety deficiencies, as evidenced by transportation occurrences;
- making recommendations designed to eliminate or reduce any such safety deficiencies; and
- reporting publicly on our investigations and on the findings in relation thereto.
More information on the TSB is available at tsb.gc.ca.
The TSB’s administration of its Access to Information and Privacy (ATIP) activities is in accordance with the government’s stated principles that government information should be available to the public with only specific and limited exceptions. Furthermore, the TSB treats personal information in compliance with the code of fair information practices expressed in the Privacy Act.
2.0 ATIP Office organization
During 2022–23, the Director General, Corporate Services held the responsibilities of the ATIP Coordinator. The ATIP Office also consisted of four full-time positions.
The ATIP Office centrally administers both formal requests made pursuant to the Act and informal requests, provides functional advice and guidance to managers and employees concerning the release of information and protection of privacy. In addition, ATIP analysts are required to exhibit strong consultative and negotiating skills when dealing with requesters, third parties, TSB personnel, and representatives of the Office of the Information Commissioner.
The majority of access to information requests made to the TSB pertain to transportation occurrences. Such requests present many challenges for the TSB’s ATIP Office. In many cases, requests are for a copy of the complete investigation file. Depending on the nature and scope of an investigation, there may be many thousands of often complex records in a variety of media. For example, an investigation file can contain data records, voice recordings, witness statements, laboratory reports, and third-party records of the transport operator, the manufacturer of components, and maintenance logs for engines and pilots’ logs. Considering the volume of records and required consultations, the time required to process such requests is extensive. The status of the investigation itself also affects the access to records and when information may be released under the Act.
As considerable expertise is required in the processing of requests, the TSB ATIP function is organized so that ATIP analysts are responsible for centrally reviewing and severing all records. This requires that the analysts remain current with the investigation operations of the various transportation modes and their activities, as well as maintain good working relationships with the investigators and a multitude of stakeholders.
3.0 Delegation of authority
As required by the legislation, a delegation of authority is in place. For the purposes of the Access to Information Act, the “head of the institution” as defined in section 3 of the Act is the Chair of the TSB. The incumbents of the positions of General Counsel, Chief Operating Officer, Director General for Corporate Services and Senior ATIP Analyst have been delegated powers by the Chair deemed appropriate for the effective administration of the Act. These employees ensure that the TSB meets all its obligations fairly and consistently. The delegation of authority was updated in November 2019 and remains unchanged. A copy of the Delegation Order is attached as Appendix A.
4.0 Disposition of requests
4.1 Formal requests
Fifty-five (55) new requests were received under the Access to Information Act in 2022–23 and forty-five (45) requests were brought forward from the previous fiscal year, for a total of one hundred (100) active requests. Of these, fifty-nine (59) were completed during the current reporting period, and forty-one (41) were carried forward to the next fiscal year. Table 1 shows the variation in workload over the past few years.
| Formal requests | 2018–19 | 2019–20 | 2020–21 | 2021–22 | 2022-23 |
|---|---|---|---|---|---|
| Received during reporting period | 88 | 77 | 80 | 93 | 55 |
| Outstanding from previous period | 15 | 30 | 38 | 41 | 45 |
| Total requests in-process during reporting period | 103 | 107 | 118 | 134 | 100 |
| Completed during reporting period | 73 | 69 | 77 | 89 | 59 |
| Carried over to next reporting period | 30 | 38 | 41 | 45 | 41 |
| Percentage of requests responded to within established timelines | 99% | 90% | 84% | 81% | 66% |
Of the fifty-nine (59) requests completed during the current reporting period, records were fully disclosed to applicants in four (4) cases (or 7%). Records did not exist for six (6) requests (or 10%), three (3) requests (or 5%) were transferred to another institution, and nine (9) (or 15%) requests were abandoned by their requester at various stages of the process. Records pertaining to twenty-nine (29) (or 49%) requests were released with some portions exempted, and records for eight (8) (or 14%) requests were fully exempted.
A breakdown of the exemptions and exclusions exercised during the reporting period is shown in Table 2.
| Exemption or exclusion | Exemption description | Number of times applied |
|---|---|---|
| 13 | Obtained in confidence from other levels of government | 23 |
| 14 | Federal–provincial affairs | 0 |
| 15 | International affairs and defence | 6 |
| 16 | Law enforcement & investigation (Security) | 22 |
| 17 | Safety of individuals | 0 |
| 18 | Economic interest of Canada | 0 |
| 19 | Personal information | 36 |
| 20 | Third-party information | 39 |
| 21 | Operations of government | 37 |
| 22 | Testing procedures | 0 |
| 23 | Solicitor–client privilege | 8 |
| 24 | Statutory prohibitions | 1 |
| 26 | Information to be published | 0 |
| 68 | Published material | 4 |
| 69 | Cabinet confidences (exclusion) | 0 |
4.2 Clients
As shown in Figure 1, twenty-six (26) new requests came from business/legal firms representing clients affected by or involved in transportation occurrences. The other requesters were twenty-two (22) members of the public, five (5) from media sources, two (2) declined to identify and none from other organizations and members of academia.
Figure 1. Data table
| Source of requests | Number of requests |
|---|---|
| Media | 5 |
| Academia | 0 |
| Business | 26 |
| Organization | 0 |
| Public | 22 |
| Declined to identify | 2 |
4.3 Processing of requests
The number of new requests received in 2022–23 significantly decreased by nearly forty-one percent (41%) compared to the previous reporting period, from ninety-three (93) to fifty-five (55). The number of requests from the business type requesters was down from fifty-nine (59) to twenty-six (26), while the media type requester diminished from eight (8) to five (5), and requests from the public went up from nineteen (19) to twenty-two (22).
The ATIP Office makes every possible effort to process requests within the 30-day time limit as required by legislation. The ATIP Office succeeded in completing seventy-one percent (71%) of the requests within the timelines required by law in 2022–23. As to outstanding requests, many involve a large volume of records, which require reviewing a large number of pages and the identification of consultations which must be completed prior to release.
The number of human resources dedicated to ATIP in 2022–23 slightly increased from 4.2 full-time equivalents (FTE) to 4.5 FTEs. The number of completed requests in 2022–23 decreased by thirty (30) requests to a total of fifty-nine (59), or 34% less than in 2021–22. The TSB responded within 30 days or less in twenty-eight (28) or 48% of the fifty-nine (59) completed cases in 2022–23, a decrease from 2021–22 when this value was 65%. The completion times for the remaining requests are detailed in Table 3. Timelines for other requests were extended as authorized by the Act.
| Completion time | 2018–19 | 2019–20 | 2020–21 | 2021–22 | 2022-23 |
|---|---|---|---|---|---|
| 30 days or less | 62% | 58% | 70% | 65% | 48% |
| 31–60 days | 11% | 4% | 5% | 6% | 12% |
| 61–120 days | 21% | 7% | 8% | 8% | 8% |
| 121–180 days | 4% | 15% | 4% | 1% | 3% |
| 181–365 days | 2% | 10% | 10% | 10% | 7% |
| Over 365 days | 0% | 6% | 3% | 10% | 22% |
The average time taken to process a request during the 2022–2023 reporting period increased to one hundred and eighty-two (182) calendar days, compared to one hundred and forty-four (144) calendar days in 2021–22, compared to sixty-nine (69) calendar days in 2020–21. This is explained by the ATIP Office closing more backlog files this year, which files account for more days in processing time.
For 2022–23, the ATIP Office completed the search, preparation, and review of 40,864 pages of information, including written records, photographs, video and audio recordings (compared to 50,537 pages in 2021-22, 15,853 pages in 2020–21, 183,789 pages in 2019–20, and 48,897 pages in 2018-19). The ATIP Office ensured the reproduction and release of 21,909 pages of information of all formats (compared to 18,573 pages in 2021-22, 6025 pages in 2020–21, 65,727 pages in 2019–20, and 10,639 pages in 2018-19).
The number of active requests that are outstanding from previous reporting periods, carried forward at the end of the present reporting period was forty-one (41). Of these, eighteen (18) were outstanding from more than one reporting period. Five (5) of these were received during 2018-19, four (4) during 2019–20 and nine (9) during 2020–21. A breakdown can be found in Table 4.
| Legislated timelines | 2018–19 | 2019–20 | 2020–21 | 2021–22 | 2022-23 |
|---|---|---|---|---|---|
| Within legislated timelines | 0 | 0 | 0 | 12 | 7 |
| Beyond legislated timelines | 5 | 4 | 9 | 10 | 16 |
Finally, although the TSB ATIP office was temporarily affected following the mid-March 2020 closure of offices due to the pandemic, the TSB ATIP Office operated normally in 2022–23, making full use of digital tools and a hybrid work model.
5.0 Fees payable and costs
The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution. With respect to fees collected under the Access to Information Act (the enabling authority), the information below is reported in accordance with the requirements of section 20 of the Service Fees Act.
The TSB collected a total of $260 in fees (one fee was received in American dollars) during 2022–23 and waived $15 in application fees. The $5 application fee per request is the only fee charged by TSB for an ATI request.
The ATIP Office incurred $505,977 in costs to administer the Access to Information Act in 2022–23, higher than $313,928 in 2021–22, $317,057 in 2020–21, and $357,001 in 2019–20. For this fiscal year, these costs include salaries, overtime, goods and services, but do not include the resources expended by other areas of the TSB to meet the requirements of the Act.
6.0 Other requests
The ATIP Office received twenty-one (21) consultation requests from other departments, agencies and other organizations in 2022–23, compared to thirty-three (33) consultation requests in 2021–22, twenty-one (21) consultation requests in 2020–21, and twenty-seven (27) consultation requests in 2019–20. In total, 8040 pages were processed in 2022–23 (compared to 1684 pages in 2021–22, to 499 pages in 2020–21, to 570 pages in 2019–20, and to 356 pages in 2018–19). Two (2) consultations were carried over to the next reporting period.
Two (2) informal requests were received during 2022–23, compared to none in 2021–22, to two (2) in 2020–21, and to four (4) in 2019–20. These figures do not include other information requests responded to directly by the Communications Branch, the Operational Services Branch, and other areas of the TSB. The TSB ATIP Office also responds to internal ATIP-related requests for advice and guidance.
7.0 Training and education
The TSB has an orientation program in place for new employees, which includes training on ATIP awareness. In addition, the TSB made it mandatory for all staff to attend comprehensive ATIP training sessions given by the ATIP Office. During 2022–23, the ATIP Office provided two (2) training sessions of two (2) hours each to five (5) employees, compared to five (5) sessions to thirty-seven (37) employees in 2021–22, to none in 2020–21 and one (1) session in 2019–20.
Given the responsibilities and knowledge requirements of the TSB’s ATIP Office, there is a long learning curve for its staff. Continuous on-the-job training is provided to ATIP staff to ensure sound and current knowledge of ATIP requirements and procedures, as well as TSB operations. In this context, ATIP staff attended all ATIP Community Meetings organized by the Treasury Board Secretariat during 2022–23. These Community Meetings continue to provide the TSB ATIP staff with valuable information on trends and best practices within the ATIP community, updates on recent complaints and court cases, and tools to help improve service standards within the field. Finally, the TSB ATIP staff attended the yearly Canadian Bar Association Symposium on Access to Information and Privacy latest trends.
8.0 Policies, guidelines, and procedures
There were no internal changes to the policies, guidelines, and procedures for 2022–23.
9.0 Complaints and investigations
During 2022–23, two (2) new complaints were received by the OIC about the TSB and four (4) complaints remain outstanding from 2021–22.
Of the two (2) new complaints received during 2022–23, one (1) alleged that the TSB did not respond within the timelines prescribed under the Access to Information Act and was deemed to be founded and was closed. The other (1) complaint received by the OIC during 2022–23 alleged that the TSB had improperly applied exemptions; this complaint is ongoing.
Two (2) more complaints were closed during 2022–23. Both alleged that the TSB had improperly applied exemptions. One (1) was outstanding from 2021–22 and the Information Commissioner gave notice that she refused to investigate, given that the TSB had informed the requester that there was an ongoing investigation and to re-submit their request once the investigation was complete. The other (1) was outstanding from 2020–21 and the information commissioner sought representations from third parties and from the TSB. In lieu of response, after further analysis, the TSB disclosed the information in its entirety with exception of some personal information, the complaint was deemed well founded and closed.
Of the remaining four (4) active complaints received by the OIC in 2021–22, one (1) alleged that the TSB did not respond within the timelines prescribed under the Access to Information Act. Three (3) of the complaints related to exemptions applied by the TSB.
The TSB continues to cooperate with the OIC regarding all outstanding complaints and will report on these in its next Access to Information annual report. Table 5 shows the number of active complaints that are outstanding from previous reporting periods, broken down by reporting period in which they were received.
| Fiscal year | 2017–18 | 2018–19 | 2019–20 | 2020–21 | 2021–22 |
|---|---|---|---|---|---|
| Number of active complaints | 0 | 0 | 0 | 0 | 4 |
10.0 Monitoring process and compliance
The TSB monitors the access to information program through weekly bilateral meetings between the ATIP Coordinator and the Senior ATIP Analyst during which the status of outstanding requests is reviewed. The Senior ATIP Analyst meets regularly with each ATIP analyst regarding the ongoing processing of requests. Any significant issues, such as the need for assistance in processing a particularly complex request, are raised and discussed with the Chief Operating Officer on an ad hoc basis. As well, the institution monitors, via the Director General, Corporate Services, the accuracy and completeness of proactively published information under Part 2 of the Act.
11.0 Statistics required by the Treasury Board
The statistics required by the Treasury Board Secretariat are found in Appendix B.
Appendices
Appendix A – Delegation order
Appendix B – Statistical report
Statistical Report on the Access to Information Act
Name of institution: Transportation Safety Board of Canada
Reporting period: 2022-04-01 to 2023-03-31
Section 1: Requests under the Access to Information Act
1.1 Number of requests
| Number of requests | ||
|---|---|---|
| Received during reporting period | 55 | |
| Outstanding from previous reporting period | 45 | |
|
27 | |
|
18 | |
| Total | 100 | |
| Closed during reporting period | 59 | |
| Carried over to next reporting period | 41 | |
|
10 | |
|
31 | |
1.2 Sources of requests
| Source | Number of requests |
|---|---|
| Media | 5 |
| Academia | 0 |
| Business (private sector) | 26 |
| Organization | 0 |
| Public | 22 |
| Decline to identify | 2 |
| Total | 55 |
1.3 Channels of requests
| Source | Number of requests |
|---|---|
| Online | 38 |
| 6 | |
| 11 | |
| In person | 0 |
| Phone | 0 |
| Fax | 0 |
| Total | 55 |
Section 2: Informal requests
2.1 Number of informal requests
| Number of requests | ||
|---|---|---|
| Received during reporting period | 2 | |
| Outstanding from previous reporting period | 0 | |
|
0 | |
|
0 | |
| Total | 2 | |
| Closed during reporting period | 2 | |
| Carried over to next reporting period | 0 | |
2.2 Channels of informal requests
| Source | Number of requests |
|---|---|
| Online | 0 |
| 2 | |
| 0 | |
| In person | 0 |
| Phone | 0 |
| Fax | 0 |
| Total | 2 |
2.3 Completion time of informal requests
| Completion time | |||||||
|---|---|---|---|---|---|---|---|
| 1–15 days | 16–30 days | 31–60 days | 61–120 days | 121–180 days | 181–365 days | More than 365 days | Total |
| 1 | 0 | 1 | 0 | 0 | 0 | 0 | 2 |
2.4 Pages released informally
| Fewer than 100 pages released | 101–500 pages released | 501–1000 pages released | 1001–5000 pages released | More than 5000 pages released | |||||
|---|---|---|---|---|---|---|---|---|---|
| Number of requests | Pages released | Number of requests | Pages released | Number of requests | Pages released | Number of requests | Pages released | Number of requests | Pages released |
| 2 | 6 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
2.5 Pages re-released informally
| Fewer than 100 pages re-released | 101–500 pages re-released | 501–1000 pages re-released | 1001–5000 pages re-released | More than 5000 pages re-released | |||||
|---|---|---|---|---|---|---|---|---|---|
| Number of requests | Pages re-released | Number of requests | Pages re-released | Number of requests | Pages re-released | Number of requests | Pages re-released | Number of requests | Pages re-released |
| 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 3: Applications to the Information Commissioner on declining to act on requests
| Number of requests | |
|---|---|
| Outstanding from previous reporting period | 0 |
| Sent during reporting period | 0 |
| Total | 0 |
| Approved by the Information Commissioner during reporting period | 0 |
| Declined by the Information Commissioner during reporting period | 0 |
| Withdrawn during reporting period | 0 |
| Carried over to next reporting period | 0 |
Section 4: Requests closed during the reporting
4.1 Disposition and completion time
| Disposition of requests | Completion time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1–15 days | 16–30 days | 31 –60 days | 61–120 days | 121–180 days | 181–365 days | More than 365 days | Total | |
| All disclosed | 3 | 1 | 0 | 0 | 0 | 0 | 0 | 4 |
| Disclosed in part | 0 | 9 | 2 | 3 | 2 | 2 | 11 | 29 |
| All exempted | 4 | 1 | 1 | 2 | 0 | 0 | 0 | 8 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 3 | 3 | 0 | 0 | 0 | 0 | 0 | 6 |
| Request transferred | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
| Request abandoned | 1 | 0 | 4 | 0 | 0 | 2 | 2 | 9 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Decline to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 14 | 14 | 7 | 5 | 2 | 4 | 13 | 59 |
4.2 Exemptions
| Section | Number of requests | Section | Number of requests | Section | Number of requests | Section | Number of requests |
|---|---|---|---|---|---|---|---|
| 13(1)(a) | 12 | 16(2) | 3 | 18(a) | 0 | 20.1 | 0 |
| 13(1)(b) | 0 | 16(2)(a) | 0 | 18(b) | 0 | 20.2 | 0 |
| 13(1)(c) | 6 | 16(2)(b) | 0 | 18(c) | 0 | 20.4 | 0 |
| 13(1)(d) | 2 | 16(2)(c) | 1 | 18(d) | 0 | 21(1)(a) | 15 |
| 13(1)(e) | 3 | 16(3) | 0 | 18.1(1)(a) | 0 | 21(1)(b) | 21 |
| 14 | 0 | 16.1(1)(a) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 0 |
| 14(a) | 0 | 16.1(1)(b) | 0 | 18.1(1)(c) | 0 | 21(1)(d) | 1 |
| 14(b) | 0 | 16.1(1)(c) | 0 | 18.1(1)(d) | 0 | 22 | 0 |
| 15(1) | 2 | 16.1(1)(d) | 0 | 19(1) | 36 | 22.1(1) | 0 |
| 15(1) - I.A.* | 2 | 16.2(1) | 0 | 20(1)(a) | 1 | 23 | 8 |
| 15(1) - Def.* | 0 | 16.3 | 0 | 20(1)(b) | 22 | 23.1 | 0 |
| 15(1) - S.A.* | 2 | 16.4(1)(a) | 0 | 20(1)(b.1) | 0 | 24(1) | 1 |
| 16(1)(a)(i) | 0 | 16.4(1)(b) | 0 | 20(1)(c) | 13 | 26 | 0 |
| 16(1)(a)(ii) | 0 | 16.5 | 0 | 20(1)(d) | 3 | ||
| 16(1)(a)(iii) | 0 | 16.6 | 0 | ||||
| 16(1)(b) | 0 | 17 | 0 | ||||
| 16(1)(c) | 18 | ||||||
| 16(1)(d) | 0 | ||||||
I.A.: International affairs — Def.: Defence of Canada — S.A.: Subversive activities
4.3 Exclusions
| Section | Number of requests | Section | Number of requests | Section | Number of requests |
|---|---|---|---|---|---|
| 68(a) | 4 | 69(1) | 0 | 69(1)(g) re (a) | 0 |
| 68(b) | 0 | 69(1)(a) | 0 | 69(1)(g) re (b) | 0 |
| 68(c) | 0 | 69(1)(b) | 0 | 69(1)(g) re (c) | 0 |
| 68.1 | 0 | 69(1)(c) | 0 | 69(1)(g) re (d) | 0 |
| 68.2(a) | 0 | 69(1)(d) | 0 | 69(1)(g) re (e) | 0 |
| 68.2(b) | 0 | 69(1)(e) | 0 | 69(1)(g) re (f) | 0 |
| 69(1)(f) | 0 | 69.1(1) | 0 | ||
4.4 Format of information released
| Paper | Electronic | Other | |||
|---|---|---|---|---|---|
| E-record | Data set | Video | Audio | ||
| 0 | 33 | 0 | 0 | 0 | 0 |
4.5 Complexity
4.5.1 Relevant pages processed and disclosed for paper and e-record formats
| Number of pages processed | Number of pages disclosed | Number of requests |
|---|---|---|
| 40,864 | 21,909 | 50 |
4.5.2 Relevant pages processed per request disposition for paper and e-record formats, by size of requests
| Disposition | Fewer than 100 pages processed | 101–500 pages processed | 501–1000 pages processed | 1001–5000 pages processed | More than 5000 pages processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of requests | Pages processed | Number of requests | Pages processed | Number of requests | Pages processed | Number of requests | Pages processed | Number of requests | Pages processed | |
| All disclosed | 4 | 72 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 12 | 375 | 4 | 839 | 5 | 4,014 | 4 | 8,788 | 4 | 20,996 |
| All exempted | 6 | 18 | 2 | 452 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 4 | 33 | 1 | 144 | 2 | 1129 | 2 | 4,004 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 26 | 498 | 7 | 1435 | 7 | 5,143 | 6 | 12,792 | 4 | 20,996 |
4.5.2 Relevant pages processed and disclosed for audio formats
| Number of pages processed | Number of pages disclosed | Number of requests |
|---|---|---|
| 190 | 0 | 8 |
4.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
| Disposition | Less than 60 minutes processed | 60–120 minutes processed | More than 120 minutes processed | |||
|---|---|---|---|---|---|---|
| Number of requests | Minutes processed | Number of requests | Minutes processed | Number of requests | Minutes processed | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 4 | 48 | 0 | 0 | 1 | 142 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 4 | 48 | 0 | 0 | 1 | 142 |
4.5.5 Relevant minutes processed and disclosed for video formats
| Number of minutes processed | Number of minutes disclosed | Number of requests |
|---|---|---|
| 637 | 0 | 10 |
4.5.6 Relevant minutes processed per request disposition video formats by size of requests
| Disposition | Less than 60 minutes processed | 60–120 minutes processed | More than 120 minutes processed | |||
|---|---|---|---|---|---|---|
| Number of requests | Minutes processed | Number of requests | Minutes processed | Number of requests | Minutes processed | |
| All disclosed | 2 | 2 | 0 | 0 | 0 | 0 |
| Disclosed in part | 1 | 1 | 2 | 175 | 2 | 332 |
| All exempted | 1 | 26 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 2 | 101 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 6 | 130 | 2 | 175 | 3 | 332 |
4.5.7 Other complexities
| Disposition | Consultation required | Legal advice sought | Other | Total |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
4.6 Closed requests
4.6.1 Requests closed within legislated timelines
| Number of requests closed within legislated timelines | 42 |
|---|---|
| Percentage of requests closed within legislated timelines (%) | 71.12 |
4.7 Deemed refusals
4.7.1 Reasons for not meeting legislated timelines
| Number of requests closed past the legislated timelines | Principal reason | |||
|---|---|---|---|---|
| Workload | External consultation | Internal consultation | Other | |
| 17 | 10 | 7 | 0 | 0 |
4.7.2 Requests closed beyond legislated timelines (including any extension taken)
| Number of days past legislated timelines | Number of requests past legislated timeline where no extension was taken | Number of requests past legislated timeline where an extension was taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 2 | 2 |
| 181 to 365 days | 1 | 1 | 2 |
| More than 365 days | 1 | 12 | 13 |
| Total | 2 | 15 | 17 |
4.8 Requests for translation
| Translation requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
| Disposition of requests where an extension was taken | 9(1)(a) Interference with operations/ Workload | 9(1)(b) Consultation | 9(1)(c) Third-party notice | |
|---|---|---|---|---|
| Section 69 | Other | |||
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 14 | 0 | 16 | 12 |
| All exempted | 1 | 0 | 0 | 2 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 4 | 0 | 0 | 1 |
| No records exist | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
| Total | 19 | 0 | 16 | 15 |
5.2 Length of extensions
| Length of extensions | 9(1)(a) Interference with operations/ Workload | 9(1)(b) Consultation | 9(1)(c) Third-party notice | |
|---|---|---|---|---|
| Section 69 | Other | |||
| 30 days or less | 1 | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 1 | 2 |
| 61 to 120 days | 5 | 0 | 7 | 5 |
| 121 to 180 days | 5 | 0 | 2 | 2 |
| 181 to 365 days | 1 | 0 | 1 | 6 |
| 365 days or more | 7 | 0 | 5 | 0 |
| Total | 19 | 0 | 16 | 15 |
Section 6: Fees
| Fee type | Fee collected | Fee waived or refunded | Fee refunded | |||
|---|---|---|---|---|---|---|
| Number of requests | Amount | Number of requests | Amount | Number of requests | Amount | |
| Application | 52 | $260 | 3 | $15 | 0 | $0 |
| Other fees | 0 | $0 | 0 | $0 | 0 | $0 |
| Total | 52 | $260 | 3 | $15 | 0 | $0 |
Section 7: Consultations received from other institutions and organizations
7.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations | Other Government of Canada institutions | Number of pages to review | Other organizations | Number of pages to review |
|---|---|---|---|---|
| Received during reporting period | 21 | 7,688 | 2 | 2 |
| Outstanding from the previous reporting period | 1 | 352 | 0 | 0 |
| Total | 22 | 8,040 | 2 | 2 |
| Closed during the reporting period | 20 | 7,964 | 2 | 2 |
| Carried over negotiated timelines | 2 | 76 | 0 | 0 |
| Carried over beyond negotiated timelines | 0 | 0 | 0 | 0 |
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation | Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1–15 days | 16–30 days | 31–60 days | 61–120 days | 121–180 days | 181–365 days | More than 365 days | Total | |
| Disclose entirely | 10 | 2 | 1 | 1 | 0 | 0 | 0 | 14 |
| Disclose in part | 2 | 1 | 3 | 0 | 0 | 0 | 0 | 6 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 12 | 3 | 4 | 1 | 0 | 0 | 0 | 20 |
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
| Recommendation | Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1–15 days | 16–30 days | 31–60 days | 61–120 days | 121–180 days | 181–365 days | More than 365 days | Total | |
| Disclose entirely | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 2 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 2 |
Section 8: Completion time of consultations on Cabinet confidences
8.1 Requests with Legal Services
| Number of days | Fewer than 100 pages processed | 101–500 pages processed | 501–1000 pages processed | 1001–5000 pages processed | More than 5000 pages processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
| 1–15 | 1 | 6 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16–30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61–120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121–180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181–365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 6 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
8.2 Requests with Privy Council Office
| Number of days | Fewer than 100 pages processed | 101–500 pages processed | 501–1000 pages processed | 1001–5000 pages processed | More than 5000 pages processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
| 1–15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16–30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61–120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121–180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181–365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 9: Complaints and reports of findings
9.1 Investigations
| Section 32 Notice of intention to investigate | Subsection 30(5) Ceased to investigate | Section 35 Formal representations |
|---|---|---|
| 2 | 1 | 1 |
9.2 Investigations and reports of findings
| Section 37(1) Initial reports | Section 37(2) Final reports | ||||
|---|---|---|---|---|---|
| Received | Containing recommendations issued by the Information Commissioner | Containing orders issued by the Information Commissioner | Received | Containing recommendations issued by the Information Commissioner | Containing orders issued by the Information Commissioner |
| 1 | 0 | 1 | 2 | 0 | 0 |
Section 10: Court action
10.1 Court actions on complaints
| Section 41 | ||||
|---|---|---|---|---|
| Complainant (1) | Institution (2) | Third party (3) | Privacy Commissioner (4) | Total |
| 0 | 0 | 0 | 0 | 0 |
10.2 Court actions on third party notifications under paragraph 28(1)(b)
| Section 44 – under paragraph 28(1)(b) |
|---|
| 0 |
Section 11: Resources related to the Access to Information Act
11.1 Allocated costs
| Expenditures | Amount | |
|---|---|---|
| Salaries | $321,406 | |
| Overtime | $14,190 | |
| Goods and services | $170,381 | |
| • Professional services contracts | $0 | |
| • Other | $170,381 | |
| Total | $505,977 | |
11.2 Human resources
| Resources | Person-years dedicated to access to information activities |
|---|---|
| Full-time employees | 4.500 |
| Part-time and casual employees | 0.000 |
| Regional staff | 0.000 |
| Consultants and agency personnel | 0.000 |
| Students | 0.000 |
| Total | 4.500 |